Category Archives: Regulatory News

DOT Drug Testing Guidance during COVID-19 For Service Agents

“DOT is committed to maintaining public safety while providing maximum flexibility to allow Transportation industries to conduct their operations safely and efficiently during this period of national emergency.”

For Service Agents (DOT guidance for March 23, 2020)
            1. As a collector, BAT, Laboratory, MRO or SAP you should continue to provide services to DOT-Regulated employers, if it is possible to do so in accordance with State and Local mandates related to COVID-19. Should you have concerns about COVID-19 when testing or interacting with employees, please follow your company policy, directions from State and Local Officials and guidance from the CDC and Prevention (CDC)

COMPLIANCE ASSOCIATES INC.  of Redding, Ca. is open for business and ready to fulfill your drug testing needs.

CDL Drivers, CLEARINGHOUSE

What you need to Know?

By now you veterans know that you must have registered with the Clearinghouse as of January 6, 2020. You new guys and gals that have not yet registered must do it right away. As a registered CDL or CLP Driver you may use the Clearinghouse to view any of your records posted on Clearinghouse on/or after January 6, 2020 (Implementation Day).
The Clearinghouse lets you know exactly where you stand with the Drug and Alcohol Program. CDL Drivers can view their own records, provide prospective employers with access details about any violations, and select a Substance Abuse Professional (SAP).

What types of Drivers are affected?
All CDL Drivers who operate CMVs on public roads, including:
• Interstate and intrastate motor carriers, including passenger carriers.
• School Bus Drivers
• Construction equipment Drivers.
• Limousine Drivers.
• Municipal vehicle Operators.
• Federal Drivers subject to FMSCA Drug and Alcohol testing regulations, Such as Department of Defense, School Districts for example.

We all have a common interest in keeping our work place safe. This is the way to that goal. 

DOT Drug Testing Guidance during COVID-19 For DOT Regulated Employers

“DOT is committed to maintaining public safety while providing maximum flexibility to allow Transportation industries to conduct their operations safely and efficiently during this period of national emergency.”

For DOT Regulated Employers (DOT guidance for March 23, 2020)
            1. You must still comply with applicable training and testing requirements. DOT recognizes that resources for testing may be unavailable in certain areas. If fixed sites are not available, consider mobile.
            2. If closures, State mandates or other impediments exist, you must document why a test was not completed. Follow up testing must be performed.
            3. If testing resources are unavailable, underlying regulations still apply. Without a negative pre-employment drug test an employer may not permit perspective employees to perform DOT safety-sensitive functions.

Compliance Associates Inc. of Redding is open for business and ready to fulfill your drug testing needs.

I-9

According to US government regulations, an I-9 form must be completed for each person a business hires. In fact it is required to be completed within the first 3 business days of the employees first work day.

The first task is to get the required documents from the employee. Here is the link to the United States Citizenship and Immigration Services web site for acceptable documents. And you may think that its a good idea to get as much information as possible. But don’t because there is a regulation against over documentation.

After you have the I-9 completed and signed, you must keep the original in paper or electronic form for a period of time. Click here for the calculation for the time you must retain the I-9. And in whatever form you keep the I-9, you must have it available to inspectors in 3 business days.

Professional businesswoman standing in office

A good practice is to have all the forms needed in a “new hire” folder, such as W-4, I-9, emergency contacts and work place policies and procedures. Each type of business will have its own unique set of forms. As we approach the new year it is always a good idea to review your hiring practice and paperwork.